Document number
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The Land Records Management System automatically assigns a document number to each document you register. This number is then used to index and track the document in the system.
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Document Type
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Some states record both Abstract and Torrens documents. If your state, records Torrens documents, you have the option to select either Abstract or Torrens from the Document Type drop-down. If your state does not record Torrens documents, you will not have the Document Type drop-down.
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Grantor
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The grantor on a document is the person who grants the transaction. Usually, this means the one selling a parcel of land, but it can be the grantor of a will, or a lien. A document may list more than one grantor.
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Grantee
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The grantee is the person receiving the grant of the transaction (or tract of land). Again, a document can list more than one grantee.
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Instrument
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An instrument is a binding legal document that conveys an agreement or action.
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Instrument Group
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Instruments may be optionally classified into Instrument Groups for the purpose of reporting and searching. Documents (or instruments) may be classified into several different instrument groups. You can conduct searches on all instrument groups or narrow your search to only certain types of documents. Examples would be an instrument group of “Liens”, made up of all document types that are part of a Lien search, or “Foreclosures”, for all documents related to foreclosures..
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Parcel ID
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Parcel ID is a unique identifier given to a single tract of land. You may use Parcel ID to search for a document in LandShark. Note that Parcel ID is an optional entry and may not be present on every document related to this parcel of land.
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Search Match
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This is a selection criterion in legal searches. Normal matching lists any document whose legal description includes this property. Exact matching lists only documents whose legal description is an exact match.
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Search Order
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An ascending search order lists documents in oldest to newest order. A descending search order lists documents in newest to oldest order.
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Starting Date
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Starting Date refers to the date the document or documents were filed in the recorder/register of deed’s office. If you enter a starting date, only documents filed on or after the date you supply will appear.
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